applicant Privacy policy.
At Awesix Services Sàrl, we are committed to protecting the privacy and personal data of our job applicants. This Applicant Privacy Policy outlines how we collect, use, and protect the personal information you provide to us during the application process. It also describes your rights regarding your personal data under Swiss data protection laws.
data controller
Awesix Services Sàrl is the data controller responsible for the processing of your personal data. If you have any questions or concerns regarding the processing of your personal information or if you wish to exercise your rights, you can contact us at:
Awesix Services Sàrl, Rue de Chantepoulet 10, 1206, Genève, Switzerland
information we collect
During the application process, we may collect the following categories of personal data:
Contact Information: Your name, address, email address, phone number, and other contact details.
Professional Information: Your resume, CV, cover letter, employment history, qualifications, skills, and educational background.
Sensitive Personal Data: If required by law or necessary for the position, we may collect additional sensitive personal data, such as health information or information about criminal convictions. We will only collect such data with your explicit consent or as permitted by applicable laws.
purpose of processing
We process your personal data for the following purposes:
Recruitment and Evaluation: Assessing your qualifications, skills, and experience for the position you have applied for.
Communication: Contacting you regarding your application, scheduling interviews, and providing updates on the recruitment process.
Compliance: Complying with legal obligations, including record-keeping and reporting requirements.
Statistical Analysis: Aggregating and anonymizing personal data for internal statistical analysis to improve our recruitment process.
legal basis for processing
Our processing of your personal data is based on one or more of the following legal grounds:
Your Consent: We may process your personal data based on your voluntary consent provided during the application process.
Legitimate Interests: We may process your personal data when it is necessary for our legitimate interests, such as evaluating candidates for employment positions.
Legal Obligations: We may process your personal data to fulfill our legal obligations under Swiss employment and data protection laws.
data retention
We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. If your application is unsuccessful, we may retain your personal data for future employment opportunities.
data security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, alteration, or disclosure. We regularly review and update our security practices to ensure the ongoing confidentiality and integrity of your personal data.
sharing of personal data
We may share your personal data with the following parties for the purposes mentioned above:
Internal Recruiters and Hiring Managers: Individuals involved in the recruitment process within our organization.
Service Providers: Third-party service providers who assist us in the recruitment process, such as applicant tracking systems, background check providers, or recruitment agencies.
Legal and Regulatory Authorities: If required by law or to protect our legal rights, we may disclose your personal data to law enforcement or regulatory authorities.
your rights
Under Swiss data protection laws, you have the following rights:
Right of Access: You have the right to request access to the personal data we hold about you.
Right to Rectification: You have the right to request the correction of inaccurate or incomplete personal data.
Right to Erasure: In certain circumstances, you have the right to request the erasure of your personal data.
Right to Restriction: You have the right to request the restriction of processing of your personal data.
Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit it to another data controller.
Right to Object: You have the right to object to the processing of your personal data on grounds relating to your particular situation.
Right to Withdraw Consent: If we process your personal data based on your consent, you have the right to withdraw your consent at any time.
To exercise your rights, please contact us using the contact details provided above. We will respond to your request in accordance with applicable data protection laws.
changes to applicant privacy policy
We may update this Applicant Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website or by other appropriate means. We encourage you to review this Applicant Privacy Policy periodically.
contact us
If you have any questions, concerns, or requests regarding this Applicant Privacy Policy or our data protection practices, please contact us using the contact details provided in Section 1.
By continuing with your application, you acknowledge that you have read and understood this Applicant Privacy Policy and agree to the processing of your personal data as described herein.
Effective Date: 1st May 2023